Looking for a complete list of things you'll need to do for your wedding? We've got you covered. Planning a wedding on your own can feel like a big task. But don't worry, we've got you covered with our complete wedding planning list to guide you through every step of the wedding process from start to finish.
From setting your budget to finalizing your honeymoon plans, your big day has a lot of asks for your time and attention. Let’s make sure your special day goes off without a hitch!
1. Set Your Budget
Before anything else, establish how much you're willing to spend. This will guide a lot of your decisions.
Allocate Funds: Venue, attire, food, decor.
Contingency Fund: Always plan for the unexpected.
We know - not everyone has the time, energy, or know-how to budget and plan their wedding - let us help!
2. Choose a Date and Venue
Pick a date that works for you and your loved ones.
Venue options: Church, beach, garden, or event hall.
Visit Venues: Make sure they fit your vision and budget.
3. Guest List Preparation
Jot down everyone you wish to invite.
Categorize: Close family, friends, colleagues.
Rough Count: Helps with budgeting and venue selection.
4. Save the Date and Invitations
Once your guest list is final, let them know!
Design Invitations: Match them to your theme.
Send Out Invites: At least three months in advance.
5. Wedding Theme and Decor
Choose a theme that reflects your personality.
Color Palette: Pick your main colors.
Decor Elements: Centerpieces, lighting, table settings.
Hiring a Decorator vs. DIY
6. Wedding Attire
Time to start shopping!
Bride’s Gown: Schedule fittings well in advance.
Groom’s Attire: Don’t forget about accessories.
Bridal Party: Dress or suit selection for bridesmaids and groomsmen.
7. Wedding Rings
These are forever, so choose carefully.
Decide on Style: Classic, vintage, or something custom?
Get Them Sized: Do this early to allow for any adjustments.
8. Catering and Cake
Food is crucial for any celebration.
Taste Testing: Arrange this with potential caterers.
Menu Selection: Consider dietary restrictions.
Wedding Cake: Decide on flavors and design.
9. Photography and Videography
Capture every moment!
Interview Photographers/Videographers: Look at portfolios and reviews.
Confirm Details: Make sure they know the must-have shots.
10. Music and Entertainment
Decide how you want to keep guests entertained.
DJ or Band: Book early to secure your favorite.
Playlist: Create a list of must-play songs and do-not-play songs.
11. Officiant
You need someone to legally marry you.
Find an Officiant: Could be a religious leader or a friend.
Plan Ceremony: Finalize vows and any special readings.
12. Flowers
Florals tie everything together.
Arrange Consultations: Feel free to mix things like live and artificial florals.
Bouquet and Boutonnieres: Match them with your theme.
13. Transportation
Make sure folks know how they’re getting there.
Wedding Day Transport: Limo, vintage car, or even horse-drawn carriage!
Guest Transport: Consider options if the venue is remote.
14. Accommodations
Keep out-of-town guests comfy.
Hotel Block: Contact hotels near your venue (see if they offer courtesy blocks. These are rooms that are set aside for you and your guests, but don't keep you on the hook for attrition if all the rooms aren't booked).
Inform Guests: Include accommodation and booking info with invites.
15. Wedding Favors
A little gift goes a long way.
Choose Favors: Something that reflects your love.
Personalized Touch: Add your initials or wedding date.
16. Seating Arrangements
Organize your guests for the reception.
Create a Seating Plan: Consider personalities to keep harmony.
Place Cards: Design and print these to match your decor.
17. Rehearsal Dinner
One last get-together before the big day.
Finalize Venue: Could be someone’s home or a restaurant.
Plan Menu: Something simple and satisfying.
18. Day-of Timeline
Write out your schedule to keep everything flowing smoothly.
Start to Finish Plan: Include everything from prep to party (try thinking about who you need, where you need them, and when).
Share with Vendors: Keeps everyone on track.
19. Hire or Delegate a Day-Of Coordinator
If possible, hire someone or choose a responsible friend.
Point of Contact: Handles problems so you enjoy the day.
Checklist: Ensure everything planned is executed.
20. Final Checklist
Review everything about 1-2 weeks before.
Confirm with all Vendors: Ensure everyone is in the loop.
Emergency Kit: Pack essentials like safety pins, tissues, snacks.
21. Legalities
Make it official, folks.
Marriage License: Apply well ahead of the big day.
Other Legal Documents: Any name change forms if applicable.
22. Honeymoon Plans
You deserve a break post-wedding.
Decide Destination: Whether it’s a beach getaway or a ski trip.
Book Travel and Stay: Get on this early for better deals.
Don't worry - you're right; this is A LOT! If you're planning a Bay Area wedding, we can help handle or guide you for all of the items on this list. You can read more about the services and plans that we offer or contact us for a chat.
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